Design and develop complex text documents.have to be done ASAPPlease make sure you attempt all sectionsThanksAssessment Task 1
BSBITU401 Design and develop complex text documents
Staff posters
Submission details
Candidate’s name
Phone no.
Assessor’s name
Phone no.
Assessment site
Assessment date/s
Time/s
The assessment task is due on the date specified by your assessor. Any variations to this
arrangement must be approved in writing by your assessor.
Submit this document with any required evidence attached. See specifications below for
details.
Performance objective
The candidate must demonstrate the knowledge, skills and abilities required to design and
develop an ergonomics and work organisation poster as well as an energy and resource
conservation poster using the complex technical features of word processing software.
Assessment description
You are required to design and develop an ergonomics and work organisation poster as well
as an energy and resource conservation poster using the provided style guide (or a suitable
style guide from your workplace), cover sheet template and information.
Covers Books
Covers Books is a small bookstore located in a local shopping precinct owned by DJ Mathis.
Operating for just over three years, Covers specialise in fiction books and have built up a
steady business with many repeat customers from the local area. DJ has two new staff
members starting over the next two weeks and decided that now would be a good time to
display safe work practices and energy conservation information.
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
Page 1 of 9
Assessment Task 1
BSBITU401 Design and develop complex text documents
Procedure
1. DJ Mathis (the owner) of Covers Books has decided to display the safe work and
energy conservation practices information for the store and has decided that the best
approach would be to design two posters, one addressing ergonomics and work
organisation, the other addressing energy and resource conservation. DJ has asked
you to design and create these posters and then present them for approval.
a. Ensure that the company logo and page layout and font selection comply with
the style guide, however DJ has given approval to be creative in terms of the
overall document layout.
b. Design colour posters so that DJ Mathis has the option to print the posters in
colour or greyscale as he wishes.
c. Use the style guide (appendix 1) to design two A4 size posters as detailed in the
following procedures.
2. Design and develop posters.
a. Use software functions available to you (such as alignment, text and image
importing, WordArt, SmartArt) to ensure that the design of the document is
appropriate.
b. Use the software functions to ensure that each poster will print on a single A4
sheet, without compromising the design or layout.
c. Use manuals, user documentation and online help to overcome problems with
document design and production.
d. Proofread the document.
e. Save the poster using the following format: [Your initials] Ergonomics Poster
ddmmyy, for example, ‘DP Ergonomics Poster 010610’.
f. Complete a cover sheet (appendix 2) for your poster.
3. Include on the ergonomics and work organisation poster:
a. information on rest periods, exercise breaks and mixing repetitive and other
activities.
b. details of at least three simple exercises that can be done to minimise the risk of
injury. The explanations should be supplemented with at least two drawings,
photos or diagrams to explain the exercises.
c. information on keyboard and mouse positions, optimal lighting, noise
minimisation, and posture.
4. Include on the energy and resource conservation poster:
a. An explanation of what the conservation requirements are (available in
Appendix 3) and where to find information about energy conservation settings
for computers.
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
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Assessment Task 1
BSBITU401 Design and develop complex text documents
5. Meet with your assessor to discuss task and answer the following questions in relation
to at least one document.
a. What is the document purpose, audience and presentation requirement/s?
b. What are the organisational requirements for the task documents?
c. How did you ensure consistency of style and image?
d. Which complex technical functions (such as alignment, text and image
importing, WordArt, SmartArt, use of templates) of Word did you consider for
their usefulness in fulfilling the requirements of the task?
e. How did you match document requirements with software functions to provide
efficient production of documents?
f. How does your document structure and layout suit purpose, audience and
information requirements of the task?
g. How does your design enhance readability and appearance?
h. What manuals, user documentation and online help did you use to overcome
problems with document design and production?
i.
What software functions did you use to assist in producing the document?
6. Make any changes to the document/s that are relevant to the discussion you have had
with your assessor in relation to the design of your poster/s.
Specifications
You must submit:
● A copy of word processed posters that comply with the layout information provided in
step 1 of the above procedures, including:
○ an ergonomics poster and work organisation poster
○ an energy and resource conservation poster
○ a cover sheet (see Appendix 2) for each poster.
● A copy of the electronic files for:
○ the ergonomics poster, saved in the format detailed in steps 2 and 3 of the
above procedures
○ the energy conservation poster, saved in the format detailed in steps 2 and 4 of
the above procedures.
Your assessor will be looking for evidence that you can:
● use safe work practices to ensure ergonomic and work organisation, requirements are
addressed
● identify document purpose, audience and presentation requirements
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
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Assessment Task 1
BSBITU401 Design and develop complex text documents
● identify and adhere to guidelines to ensure consistency of style and image
● evaluate the complex technical functions of Word 2007 for their usefulness in fulfilling
the requirements of the task
● match document requirements with software functions to provide efficient production
of documents
● design document structure and layout to suit purpose, audience and information
requirements of the task
● design documents to enhance readability and appearance, and to meet organisational
and task requirements for style and layout
● use complex software functions and operations to enable efficient manipulation of
information and other material, and ensure consistency of design and layout
● use manuals, other documents and online help to overcome problems with document
design and production
● insert images and other data and format these as required
● preview and adjust documents
● name and store documents as required and exit the application without losing
information
● prepare documents within timelines.
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
Page 4 of 9
Assessment Task 1
BSBITU401 Design and develop complex text documents
Appendix 1 – Covers style guide
Fonts/Styles
Style
Details and Sample
Main Headings – Calibri 16, Bold. Title Case*
Heading 1
Paragraph spacing before and after 12pt
Sub Heading 1 – Calibri 14, Bold. Title Case
Heading 2
Paragraph spacing before and after 6pt
Heading 3
Normal
Sub Heading 2 – Calibri 12, Bold. Sentence case
Paragraph spacing before and after 6pt
Normal text – Calibri 12
Paragraph spacing before and after 3pt
*Capital letters on all words except insignificant words such as ‘and’, ‘or’, ‘with’ and ‘in’.
Logo
Size: 230mm x 538mm
Location: Left-hand side of header
Colour Scheme
Orange, Aqua, Black, White
Page Layout
Margins
Top and Bottom: 2.3cm
Left and Right: 2.5cm
Header and Footer
Header: 0.5cm
Footer: 1.25cm
Signatures
Script MT Bold, 12 pt
DJ Mathis
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
Page 5 of 9
Assessment Task 1
BSBITU401 Design and develop complex text documents
Letters
Header (as per template)
Logo positioned at the left side of header, first page only
Company details and address, right justified:
Covers Books
16 Main Street
South Central, 9010
www.covers.com.au
Body
Text type
Details and sample
Numbers
Numbers zero to nine should be written as words.
Numbers 10 and above should be written as figures.
Exceptions – number ranges, for example 1–2 days.
Dates
Write months out in full.
Use four digit year.
Example: 1 June 2010.
Bulleted Lists
Numbered Lists
Bulleted lists should contain no more than two levels:
•
Level one should have an indent of 0.63
•
Hanging indent of 0.63
•
Line spacing before and after of 3 pt
•
Start each point with a capital letter
•
No punctuation
•
Do not allow bulleted lists to run across multiple pages
o
Level two should have an indent of 1.26
o
Hanging indent if 0.63.
Numbered lists should contain no more than two levels:
1. Level one should use Arabic numbers with an indent of 0.63
2. Hanging indent of 0.63
3. Line spacing before and after 3pt
4. Start each point with a capital letter
5. No punctuation
a. Level two should use alphabetical characters with an
indent of 1.26
b. Hanging indent of 0.63.
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
Page 6 of 9
Assessment Task 1
BSBITU401 Design and develop complex text documents
Text type
Details and sample
Colour
Do not use colour for fonts or highlighting unless directed.
Tables
Use tables where noted in templates.
Tables should have a heading for each column and heading rows
should repeat where tables cross more than one page.
Do not allow rows to break across pages.
General
Leave two spaces after each sentence. One space after other
punctuation marks.
Do not indent text.
All text to be left justified.
Language to be set to English (Australian).
Internal documents
Information
Details
Templates
All internal documents must be prepared using the relevant
template.
Headers and
footers
Company logo should appear in the top left side of the header.
The document type (e.g. meeting agenda, fax etc.) should appear in
the top right side of the header.
The footer should include the page number and number of pages
on the right hand side of the footer.
The document date should appear on the left hand side of
the footer.
Naming and saving
files
All files should be saved to the shared drive to ensured they are
backed up.
No files should be saved to the ‘C’ drive.
Files should be saved using the document name and the date. For
example a meeting agenda for a meeting on 1 March 2010 would
be saved as ‘Meeting Agenda 01032010’.
General
All other formatting is as for letters where applicable. For example
bullets, numbered lists, dates, numbers spacing etc.
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
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Assessment Task 1
BSBITU401 Design and develop complex text documents
Appendix 2 – Cover sheet information
Document type:
Document style:
Approved by:
Presentation requirements:
Audience/reader:
Purpose:
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
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Assessment Task 1
BSBITU401 Design and develop complex text documents
Appendix 3 – Covers Books: Energy and resource
management policy
Energy and Resource Management Policy
Date Issued:
07 February 2009
Date Effective:
07 February 2009
Approved by:
DJ Mathis (owner)
Purpose
Covers Books acknowledge the importance of maintaining resources and energy for future
generations. Covers also recognises that as a member of the community, the store and its
employees need to use resources and energy in a manner that contributes to reduced
energy and resource consumption and contributes to a sustainable future for the planet. This
policy identifies energy and resource management as a significant issue and outlines steps to
address these issues.
Policy
It is the policy of Covers Books to reduce energy and resource consumption whenever
possible through the active efforts of management, staff and customers.
These active efforts will include, but are not limited to:
•
keeping main doors closed to increase the efficiency of heating / cooling
•
keeping inside thermostat set between 19°C – 23°C
•
turning off lights when offices are not in use
•
keeping only security lighting on when store is close
•
use of energy-saving devices and lights
•
minimising paper waste in all office functions
•
taking full advantage of council provided recycling facilities
•
encouraging customers to purchase or bring reusable bags, otherwise provide only
recycled and biodegradable bags for customer purchases
•
discouraging waste of energy and resources
•
using power saving settings on computers and electronic devices.
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
Page 9 of 9
Assessment Task 2
BSBITU401 Design and develop complex text documents
Sales report
Submission details
Candidate’s name
Phone no.
Assessor’s name
Phone no.
Assessment site
Assessment date/s
Time/s
The assessment task is due on the date specified by your assessor. Any variations to this
arrangement must be approved in writing by your assessor.
Submit this document with any required evidence attached. See specifications below for
details.
Performance objective
The candidate must demonstrate the knowledge, skills and abilities required to design and
develop a sales report using the complex technical features of word processing software.
Assessment description
You are required to design and develop a sales report suitable for a business environment
using the provided style guide, template and information.
Covers Books
Covers Books is a small bookstore located in a local shopping precinct owned by DJ Mathis.
Operating for just over three years, Covers specialise in fiction books and have built up a
steady business with many repeat customers from the local area. The owner is looking at
taking on business partner and needs a sales report as part of the information package.
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
Page 1 of 8
Assessment Task 2
BSBITU401 Design and develop complex text documents
Procedure
1. DJ Mathis of Covers Books is looking at taking on a business partner to enable the
expansion of the store. DJ has asked you to prepare a sales report to include in the
information pack for the prospective partner.
a. Use the style guide (appendix 1) to design the required document.
b. The document will be double-sided and in colour.
2. Use the information in the Covers Sales Report Information.rtf file for the body of your
report.
a. Format and edit the text as required.
b. Your report will need to include headings and subheadings, plus suitable
headers and footers, including the document name, page numbers and dates.
c. Your report should include the company logo.
d. Your report will need to include a title page, with no page number.
e. Your report will need to include a table of contents and table of charts, these
are to be numbered (i) and (ii).
f. Your report should be designed to make it easy to read and interpret the
information and as such you will need to include tables and charts to present
the data. Make sure that tables and charts are correctly labelled and include
captions.
g. You may also wish to include any other diagrams or graphics that you feel would
be appropriate.
h. Use the software functions to ensure that the design of the document is
appropriate.
i.
Use the software functions to ensure that the document will print on A4 paper,
without compromising the design or layout.
j.
Use manuals, user documentation and online help to overcome problems with
document design and production.
k. Proofread the document.
l.
Save the report using the following format: [Your initials] Sales Report ddmmyy.
For example, ‘DP Sales Report 010610’.
m. Complete a cover sheet (appendix 2) for your report.
n. Submit the documents to your assessor.
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
Page 2 of 8
Assessment Task 2
BSBITU401 Design and develop complex text documents
Specifications
You must submit:
● a copy of a word processed report that complies with the layout information provided
in steps 1 and 2 of the above procedure
● a copy of the electronic files for the energy and resource management policy
● your document should include:
○ the text from the provide file, formatted and edited appropriately
○ heading and subheadings, plus suitable headers and footers, including the
document name, page numbers and dates.
○ the company logo
○ a title page, with no page number
○ a table of contents and table of charts, these are to be numbered (i) and (ii)
○ a design, layout and structure that makes it easy to read and interpret the
information
○ at least two tables and two charts
○ any other diagrams or graphics that you feel would be appropriate.
Your assessor will be looking for evidence that you can::
● identify the purpose of the report and apply appropriate style, document structure
and layout
● evaluate the complex technical functions of Word 2007 for their usefulness in fulfilling
the requirements of the task
● match document requirements with software functions to provide efficient production
of documents
● design documents to enhance readability and appearance, and to meet organisational
and task requirements for style and layout
● use complex software functions to efficiently manipulation information and other
material, and ensure consistency of design and layout
● insert a standard table into a document and change cells to meet information
requirements
● format table rows and columns as required
● insert images and other data and format these as required
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
Page 3 of 8
Assessment Task 2
BSBITU401 Design and develop complex text documents
● preview, adjust and print documents as specifically required
● name and store documents in accordance with specific instructions and exit the
application without losing any information
● prepare documents within timelines..
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
Page 4 of 8
Assessment Task 2
BSBITU401 Design and develop complex text documents
Appendix 1 – Covers style guide
Fonts/Styles
Style
Details and Sample
Main Headings – Calibri 16, Bold. Title Case*
Heading 1
Paragraph spacing before and after 12pt
Sub Heading 1 – Calibri 14, Bold. Title Case
Heading 2
Paragraph spacing before and after 6pt
Heading 3
Normal
Sub Heading 2 – Calibri 12, Bold. Sentence case
Paragraph spacing before and after 6pt
Normal text – Calibri 12
Paragraph spacing before and after 3pt
*Capital letters on all words except insignificant words such as ‘and’, ‘or’, ‘with’ and ‘in’.
Logo
Size: 230mm x 538mm
Location: Left-hand side of header
Colour Scheme
Orange, Aqua, Black, White
Page Layout
Margins
Top and Bottom: 2.3cm
Left and Right: 2.5cm
Header and Footer
Header: 0.5cm
Footer: 1.25cm
Signatures
Script MT Bold, 12 pt
DJ Mathis
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
Page 5 of 8
Assessment Task 2
BSBITU401 Design and develop complex text documents
Letters
Header (as per template)
Logo positioned at the left side of header, first page only
Company details and address, right justified:
Covers Books
16 Main Street
South Central, 9010
www.covers.com.au
Body
Text type
Details and sample
Numbers
Numbers zero to nine should be written as words.
Numbers 10 and above should be written as figures.
Exceptions – number ranges, for example 1–2 days.
Dates
Write months out in full.
Use four digit year.
Example: 1 June 2010.
Bulleted Lists
Numbered Lists
Bulleted lists should contain no more than two levels:
•
Level one should have an indent of 0.63
•
Hanging indent of 0.63
•
Line spacing before and after of 3 pt
•
Start each point with a capital letter
•
No punctuation
•
Do not allow bulleted lists to run across multiple pages
o
Level two should have an indent of 1.26
o
Hanging indent if 0.63.
Numbered lists should contain no more than two levels:
1. Level one should use Arabic numbers with an indent of 0.63
2. Hanging indent of 0.63
3. Line spacing before and after 3pt
4. Start each point with a capital letter
5. No punctuation
a. Level two should use alphabetical characters with an
indent of 1.26
b. Hanging indent of 0.63.
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
Page 6 of 8
Assessment Task 2
BSBITU401 Design and develop complex text documents
Text type
Details and sample
Colour
Do not use colour for fonts or highlighting unless directed.
Tables
Use tables where noted in templates.
Tables should have a heading for each column and heading rows
should repeat where tables cross more than one page.
Do not allow rows to break across pages.
General
Leave two spaces after each sentence. One space after other
punctuation marks.
Do not indent text.
All text to be left justified.
Language to be set to English (Australian).
Internal documents
Information
Details
Templates
All internal documents must be prepared using the relevant
template.
Headers and
footers
Company logo should appear in the top left side of the header.
The document type (e.g. meeting agenda, fax etc.) should appear in
the top right side of the header.
The footer should include the page number and number of pages
on the right hand side of the footer.
The document date should appear on the left hand side of
the footer.
Naming and saving
files
All files should be saved to the shared drive to ensured they are
backed up.
No files should be saved to the ‘C’ drive.
Files should be saved using the document name and the date. For
example a meeting agenda for a meeting on 1 March 2010 would
be saved as ‘Meeting Agenda 01032010’.
General
All other formatting is as for letters where applicable. For example
bullets, numbered lists, dates, numbers spacing etc.
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
Page 7 of 8
Assessment Task 2
BSBITU401 Design and develop complex text documents
Appendix 2 – Cover sheet information
Document type:
Document style:
Approved by:
Presentation requirements:
Audience/reader:
Purpose:
© 2011 Innovation and Business Industry Skills Council Ltd / modified 2018 January
Page 8 of 8
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